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Payroll Coordinator

Company: Casa Central Social Services
Location: Illinois City
Posted on: November 22, 2021

Job Description:

Essential Duties and Responsibilities:Agency:1. Nurtures positive and collaborative working relationships with other Agency staff as well as outside providers.2. Implements the Agency mission, philosophy, core values to direct daily work and decision-making adheres to agency policy.3. Cultivates a professional and respectful work environment.4. To be actively involved and knowledgeable of the Agency's Performance Quality Improvement process.5. Approves time sheets and ensures compliance with Agency and funder guidelines. Accountable for daily activities within the allowable activities approved by the Agency.Essential Duties and Responsibilities:Include the following, other duties as assigned:Payroll Coordinator1. May initiate and cooperate in data driven research projects.2. Reviews, process all HR related invoices and prepares check request.3. Process semi-monthly payrolls for organization.4. Process company reimbursement forms, mileage, and cell phone reimbursement in payroll system.5. Reviews payroll data such as hours worked, insurance withholdings, employee identification numbers from time sheets and other records for accuracy.6. Reviews the distribution for proper allocation of work hours.7. Maintains, enforces and updates the company pay policies as needed.8. Periodically reviews and audits integrity of data in payroll system.9. Reviews time cards and makes necessary corrections of over-time calculations.10. Prepares manual checks in emergency situations and/or employee separation when needed.11. Process any wage garnishment following payroll laws and maintains an accurate record.12. Prepares the bus pass reimbursement report for the HCS program on a monthly basis to assure accuracy prior to payroll process.13. Researches and resolves payroll questions/problems with department directors and supervisors.14. Reviews and processes all D-Pars for payroll.15. Prepares monthly reports on the following relating to Wage garnishments, OT hours and cost, earnings taxes, and deductions.16. Responds to all loan Employment Verifications for current or former employees.17. Keeps the Director abreast of any new law changes that will affect the agency in regards to payroll law by maintaining a membership with American Payroll Association18. Adheres to and enforces all agency personnel policies and guidelines, including payroll.19. Maintains the payroll profile for employees.20. Maintains the integrity of the payroll profile for each employee as it pertains to compensation, tax changes and closing employee profile for terminations.21. In collaboration with HR staff, assembles events sponsored by the department (i.e. Recognition Breakfast and Christmas Party).22. Assist on all departmental projects as needed.23. Completes Employee Verifications.24. Will perform any other duties deemed necessary and appropriate by the Director of Human Resources, COO and/or President.Reports and Audits1. Assist the Director with monthly reports, dashboards, PQI reports, work plans, etc.2. Reviews bills as it relates to payroll for accuracy and submits appropriate paperwork to ensure payment in a timely manner.3. Create and circulate other reports as needed, such as no hours report, leave report, overtime report and any other payroll reports.General Requirements:Sensitivity to cultural diversity is required. Will be subject to drug and alcohol screening, as well as aptitude and skills' testing. To perform this job successfully an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to perform the essential functions. Must have knowledge of employment labor law, payroll law.Education/Experience:Associates Degree in Human Resources or a related field. Two or more years of experience in Human Resources or related field with direct exposure to Payroll Administration.Language Skills:Bilingual/Bicultural in English and Spanish strongly preferred.Certificates, Licenses and Registrations:Human Resources Certification (PHR) a plus.Computer Literacy & Knowledge Skills Abilities:Working Knowledge of Microsoft Office, Spreadsheet Management, and HRIS. Paychex systems such as Preview and HR online, Insperity - TimeStar strongly desired.Mathematical Skills:Basic Mathematical skills are required. Must know how to use formulas on spreadsheets.Operating Environment and Working Relationships:Works collaboratively and routinely with management staff. Ability to administer a broad human resource program which includes employment, compensation, benefits, organizational planning, employee relations and training and development. Well-developed administrative skills. Strong management and people skills. Ability to express oneself clearly and effectively. Superior interpersonal abilities. Ability toget along with diverse persons and personalities. Must be tactful, mature, and flexible. Good reasoning abilities and sound judgments.Decision Making Authority:Exercises discretion, independent judgment in executing tasks.People Management:Must have people skills. Tactfulness in order to deal with personnel of different backgrounds and different generations.Physical Demands:The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit, talk and hear. The employee frequently is required to use hands. Must be able to lift and carry 25lbs.Work Environment:The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate.Employee Rights under the Family and Medical Leave ActKeywords: care, cook county jobs, jobs, caregivers, Chicago jobs, Non-profit, services, support, childcare, healthcare, case management, part-time, eldercare, full-time, caseworker, senior homecare, human services, trainer, bilingual, social services, Application, Social workers, Child services, Community, Homecare, Teacher, Children, Caregiving, Coordinator, Seniors, Health, Care coordinator, senior care, Social Work, Program Coordinator, Elderly, Marketing, Supervisor, High school diploma, College diploma, Adult services, child, adult wellness, seniors, home care aides, aide, personal helper, home healthcare, senior care, healthcare, homecare, health, elderly care, care giving, senior living, assistant living, aging, home health aide, human resources, HRIS, coordinator, payroll, payroll coordinator.SkillsPreferredHR Information SystemComputer/Technical LiterateManaging Multiple ProjectsMicrosoft WordMicrosoft Power PointBilingual/SpanishMicrosoft ExcelEqual Opportunity Employer/Protected Veterans/Individuals with DisabilitiesThe contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c)

Keywords: Casa Central Social Services, Davenport , Payroll Coordinator, Human Resources , Illinois City, Iowa

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